Executive Assistant to Agency Leader (Yogyakarta)

Join our dynamic team as an Executive Assistant to the Agency Leader in Yogyakarta! This is a high-impact role where you’ll serve as the right hand to our Agency Leader, ensuring seamless operations, strategic support, and efficient administrative management. If you thrive in a fast-paced environment and are looking to make a significant impact, this is the perfect opportunity for you.

At Private Advertiser, we are a leading advertising agency in Yogyakarta, known for our innovative campaigns and client-focused approach. Our Agency Leader is at the helm of our operations, and we need a dedicated Executive Assistant to support their vision and ensure the smooth running of our business.

As our Executive Assistant, you will be responsible for a wide range of tasks, including managing the Agency Leader's calendar, coordinating meetings, and providing administrative support. You will also play a crucial role in ensuring that our operations run efficiently, from managing office logistics to handling client communications.

📋 Tanggung Jawab Pekerjaan

• Manage the Agency Leader's calendar and schedule, ensuring all appointments and meetings are efficiently organized and attended.
• Provide high-level administrative support, including document preparation, travel arrangements, and expense management.
• Coordinate and facilitate meetings, both internal and external, ensuring all necessary preparations are in place.
• Assist in the preparation of reports and presentations for the Agency Leader, using tools like Microsoft Office Suite.
• Handle client communications, ensuring all inquiries and requests are promptly addressed.
• Maintain and update the Agency Leader's files and records, ensuring all information is accurate and up-to-date.
• Support the Agency Leader in managing office logistics, including office supplies, equipment maintenance, and facility bookings.
• Assist in the planning and execution of Agency Leader's events and activities, ensuring they run smoothly and efficiently.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role, preferably in the advertising or business industry.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with both internal and external stakeholders.
• Ability to work independently and as part of a team, with a proactive and solution-oriented approach.
• Familiarity with project management tools and techniques.
• Ability to handle confidential information with discretion and professionalism.

🛠️ Keahlian

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